Cullen & Deskford Community Council – Website Privacy Notice
Last updated: 24th December 2025]
Cullen & Deskford Community Council (“we”, “our”, “the Community Council”) is committed to protecting your personal information. This Privacy Notice explains what data we collect through our website, how we use it, and your rights under UK data protection law, including the UK GDPR and the Data Protection Act 2018.
1. Who we are
Cullen & Deskford Community Council
Cullen, Moray, Scotland
Email: admin@cullendeskford.org
We act as the Data Controller for the personal information collected through this website.
2. What personal data we collect
We only collect the minimum information needed to carry out our community responsibilities. This may include:
Information you provide directly
- Your name and contact details when you email us or use a contact form
- Information you provide when raising local issues, submitting comments, or requesting support
- Details you provide when subscribing to updates or newsletters (if applicable)
Information collected automatically
- IP address
- Browser type and device information
- Pages visited and time spent on the site
- Cookies (see Section 7)
This information helps us understand how the website is used and improve its performance.
3. How we use your information
We use your personal data to:
- Respond to enquiries and community issues raised by residents
- Share information about meetings, consultations, and community matters
- Maintain statutory records required for community councils
- Improve our website and digital services
- Meet our legal obligations as a Scottish community council
We do not use your data for marketing unless you have explicitly opted in.
4. Legal basis for processing
We process personal data under the following lawful bases:
- Public task – carrying out our functions as a community council
- Consent – where you choose to sign up for updates or provide optional information
- Legitimate interests – improving our website and ensuring security
- Legal obligation – where required by law or statutory guidance
5. Who we share your data with
We may share your information with:
- Moray Council, where an issue you raise requires their involvement
- Other public bodies or agencies when relevant to a community matter
- Website hosting or IT service providers who support our site
We do not sell or share your data with third parties for commercial purposes.
Any third‑party service providers are required to keep your information secure.
6. How long we keep your data
We keep personal data only for as long as necessary to fulfil the purpose it was collected for. Typical retention periods include:
- General enquiries: up to 12 months
- Community issue correspondence: up to 3 years
- Statutory records (e.g., minutes): permanently, as required by law
We securely delete or anonymise data when it is no longer needed.
7. Cookies and website analytics
Our website may use cookies to:
- Enable basic site functionality
- Improve performance and user experience
- Provide anonymous usage statistics
You can control or delete cookies through your browser settings.
If we use analytics tools (e.g., Google Analytics), these collect anonymised usage data only.
8. Your data protection rights
Under UK GDPR, you have the right to:
- Access the personal data we hold about you
- Request correction of inaccurate information
- Request deletion of your data (in certain circumstances)
- Object to or restrict processing
- Withdraw consent where processing is based on consent
- Complain to the Information Commissioner’s Office (ICO)
ICO contact details
Information Commissioner’s Office
www.ico.org.uk
Telephone: 0303 123 1113
9. How to contact us
If you have questions about this Privacy Notice or wish to exercise your rights, please contact:
Cullen & Deskford Community Council
Email: admin@cullendeskford.org
Address: Cullen and Deskford Community Council, Cullen Community and Residential Centre, Seafield Road, Cullen, AB56 4AF